If you're going on holiday for a couple of days, a couple of weeks, or a couple of months, you can block time off in your calendar so that no appointments can be booked during that time!
Use unavailable blocks to schedule holidays
This process will be pretty much the same as scheduling a small amount of time off, with one exception—you'll use "repeats"!
First off, you'll need to know when you're going to be gone. (It's okay if you have just a rough idea; you can edit it later!)
Head to the Appointments page, and find the day that you want to be your first day off. Click Unavailable block:
You'll notice that a yellow message appears across the top of the screen, prompting you to select a time to add it:
Click on the date and time you wish to close, and a pop-up box will appear to add the unavailable block. You'll want to be sure you set it to repeat!
There are a few options for repeating:
- Daily, weekly, or monthly;
- How many "repeats" you want it to occur for, and;
- When it should end.
Below is an example of a five-day (Monday through Friday) holiday. Take note of the repeats:
This practitioner is going to be gone for five days (a full working week). The "time" is set from 9:00 to 5:00 (the hours he works) and it's repeating daily, every 1 day, ending after 5 occurrences. When Save unavailable block is pressed, his schedule will look like this:
Monday through Friday are now entirely blocked off with an unavailable block. If one of those blocks are clicked on, it looks like this:
This lets reception staff know not to book any appointments during this time, and if online bookings were being used, there would be no open spots for this week!
☝️ Note: The "repeat" function can be used in a number of really handy ways. If you're going to be gone every other Wednesday, you can use it to adjust your fortnightly schedule. Head over here to learn how!