Two-Factor Authentication (2FA) is an additional security measure used to protect your Cliniko account. It requires you to provide two forms of authentication when logging in: your regular password and a temporary code generated by an authenticator app.
This extra layer of protection is crucial because it significantly reduces the risk of unauthorized access to your account. Best part is? It's easy to set-up 🙌! Need a quick video guide? We also got you covered:
In this guide we’ll walk you through setting up 2FA for your account, generating back-up codes, and what the 2FA login process will look like once enabled.
Enable 2 factor authentication
An administrator may require all users to enable 2-factor authentication. If this setting was enabled, the next time you login you’ll see an alert and must enable 2FA before you continue:
Follow the steps listed, otherwise, if you’re looking to enable 2FA for yourself, within Cliniko, you'll want to head to My info (located underneath your name in the menu):
Under the 2 factor authentication settings, hit the "Enable 2 factor authentication" button:
You’ll now need to follow these 4 steps.
Step 1: Make sure your mobile numbers are still current
Double-check that your mobile phone number is accurately entered and reflects the most current information in your profile. Without a correct and up-to-date mobile phone number, 2FA cannot function effectively and we cannot verify your identity if you need to reset 2FA.
Step 2: Download an app for your smartphone or desktop
Next, you'll need to download an authenticator app. We recommend Twilio Authy, as it's quite easy to install and set up. (You can use any 2FA app you want, but we really like Authy!)
Step 3: Add Cliniko to your authenticator app
From this point, there will be a few steps to follow within your 2FA authenticator app (keep in mind these instructions might change depending on your 2FA app):
On your mobile phone, open up Authy.
Press the Add account button.
Press the Scan QR code button and point your mobile camera at your screen.
Step 4: Enter your verification code
Once you've added your account to your authenticator app, you'll now enter the verification code generated within Authy into your Cliniko account on the 2 factor authentication page:
Just note that the verification codes expire every 30 seconds. However, once you enter the verification code, make sure to click Enable 2 factor authentication at the bottom of the page. Now, you're all set! 🙌
Login process with 2FA enabled
Once you have 2FA enabled for your Cliniko account, here’s what your login process might look like:
Enter your email address and password.
When prompted, grab the 6-digit verification code found in your authentication app.
Enter that code into Cliniko, and you’re in!
That’s it 🙌!!
Generating 2FA backup codes
Within Cliniko, you can generate a set of single use back-up codes that you can print off or save somewhere just in case you can't access your phone—giving you access until you can retrieve your phone or get a new one.
Your account information page will let you generate backup codes. To grab these, head back to the 2FA area on your account information page, and click Generate backup codes:
Once generated, you can print those codes off and store them somewhere safe. If you already use a password program like 1 Password, you can use it to store your codes as well!
As always, let us know if you have any trouble with the setup of 2FA—we think it's a great option to keep your account secure, and recommend that everyone does this!